Prompts for Team Communication
Remember to set the tone.
Below are prompts to help you communicate across teams. Remember to customize the tone, length, and voice of the email. Simply add the details in the prompt, or update the prompt after seeing the first result.
My favorite trick: add “no yapping” to the end of your prompt.
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Create an email template to request project updates from team members. The email should outline the information needed, provide a deadline for responses, and emphasize the importance of timely updates for project tracking: [insert project name, specific update requirements, and deadline].
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Generate an email template to send out a meeting agenda. The email should include the date, time, and location of the meeting, as well as a detailed agenda and any materials participants should review beforehand: [insert meeting details, agenda items, and pre-reading materials].
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Produce a monthly performance summary report. Include key performance indicators, highlights of achievements, areas for improvement: [insert KPIs, achievements, areas for improvement].
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Compose an email template for delegating tasks to team members. The email should clearly define each task, specify the deadline, and outline the expected outcomes and any necessary resources or support: [insert task details, deadlines, expected outcomes, and resources].
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Create an email template for following up with clients after a meeting or project completion. The email should thank the client for their time, summarize the key points discussed, and outline any next steps or actions required: [insert client meeting or project details, key discussion points, next steps].
[insert data containing social media engagement metrics, content types, posting frequency, audience demographics
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Generate an email template to recognize and celebrate team achievements. The email should highlight specific accomplishments, express appreciation for the team's efforts, and encourage continued excellence: [insert team achievements, specific accomplishments, and expressions of appreciation].
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Compose an email template to invite employees to a training session. The email should include the date, time, location, and objectives of the training, as well as any pre-session materials or preparation required: [insert training details, objectives, and any pre-session requirements].
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Produce a weekly status report summarizing the progress of ongoing projects, completed tasks, and upcoming priorities. Include visual charts to illustrate progress and any significant updates or challenges: [insert project status updates, completed tasks, upcoming priorities, and visual aids].
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Create an email template to inform employees about updates to company policies. The email should summarize the changes, explain the reasons behind them, and provide a link to the updated policy document: [insert policy changes, reasons, and link to updated document].
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Generate an email template to welcome and onboard new employees. The email should provide an overview of their first day, key contacts, important documents, and any initial tasks or training sessions they need to complete: [insert new employee details, first-day agenda, contacts, documents, and tasks].
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Create an email template to remind team members of upcoming deadlines. The email should specify the task or project, the deadline date, and any consequences of missing the deadline, as well as offer assistance if needed: [insert task or project details, deadline dates, consequences, and assistance information].
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Generate an email template to request feedback from attendees after an event. The email should thank them for attending, highlight the importance of their feedback, and provide a link to a feedback form: [insert event details, gratitude for attendance, feedback importance, and link to feedback form].
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Create an email template to propose a new idea to a colleague or team. The email should outline the idea, its potential benefits, and invite feedback or collaboration to develop the idea further: [insert recipient's name, outline of the idea, potential benefits, and invitation for feedback or collaboration].
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Generate an email template to follow up on a previous discussion with a colleague. The email should summarize the key points discussed, outline any agreed-upon actions, and suggest next steps or a follow-up meeting if needed: [insert colleague's name, summary of key points, agreed-upon actions, and suggested next steps or follow-up meeting].
Generic Email Prompt Template
Below is a generic prompt for any email. Personalize this template to get results. Brackets { } indicate areas to fill in details and provide any necessary data. Delete anything you don’t need.
Compose an email with the following details:
Purpose: {purpose of the email}
Recipient: {recipient's name}
Subject: {subject line}
Key Points: {main points or topics}
Attachments: {mention if any}
Requests/Actions: {specific actions or requests}
Tone: {formal, informal, friendly, professional}
Length: {short, medium, long}
Style: {concise, detailed, persuasive, informative}