Quick resource: ChatGPT Prompt Library for Managers
Managers juggle dozens of conversations each week. This prompt library for managers gives you ready-to-use templates to speed up common tasks like check-ins, updates, and team communication. Each one is designed to generate useful content fast—just fill in the brackets. Copy, paste, and customize to save time.
If ChatGPT is too wordy, try adding “no yapping,” my favorite technique for getting less wordy (and better!) outputs.
Project update email generated by ChatGPT
Communication & Alignment
1. Project Update Requests
Create an email template to request project updates from team members. The email should outline the information needed, provide a deadline for responses, and emphasize the importance of timely updates for project tracking:
[insert project name, specific update requirements, and deadline]
2. Meeting Agenda Preparation
Generate an email template to send out a meeting agenda. The email should include the date, time, and location of the meeting, as well as a detailed agenda and any materials participants should review beforehand:
[insert meeting details, agenda items, and pre-reading materials]
3. Cross-Functional Collaboration Kickoff
Compose an email template to initiate collaboration between two teams. The email should introduce key team members, explain the shared objective, and outline how the teams will work together:
[insert project name, collaborating teams, shared objective, and first steps]
4. Policy Updates
Create an email template to inform employees about updates to company policies. The email should summarize the changes, explain the reasons behind them, and provide a link to the updated policy document:
[insert policy changes, reasons, and link to updated document]
5. Manager-to-Manager Handoff Email
Create an email template to hand off a project or employee oversight to another manager. The email should provide necessary context, current status, and key contacts or documents:
[insert project or person details, current status, and required info]
Team Leadership
6. Task Delegation
Compose an email template for delegating tasks to team members. The email should clearly define each task, specify the deadline, and outline the expected outcomes and any necessary resources or support:
[insert task details, deadlines, expected outcomes, and resources]
7. Deadline Reminders
Create an email template to remind team members of upcoming deadlines. The email should specify the task or project, the deadline date, and any consequences of missing the deadline, as well as offer assistance if needed:
[insert task or project details, deadline dates, consequences, and assistance information]
8. Team Recognition
Generate an email template to recognize and celebrate team achievements. The email should highlight specific accomplishments, express appreciation for the team's efforts, and encourage continued excellence:
[insert team achievements, specific accomplishments, and expressions of appreciation]
9. Celebrating Milestones Email
Generate an email template to celebrate a team milestone. The email should recap the journey, recognize contributions, and reflect on what it means for the team:
[insert milestone details, specific contributions, and future outlook]
Performance & Feedback
10. Monthly Performance Summaries
Produce a monthly performance summary report. Include key performance indicators, highlights of achievements, and areas for improvement:
[insert KPIs, achievements, areas for improvement]
11. Weekly Status Reports
Produce a weekly status report summarizing the progress of ongoing projects, completed tasks, and upcoming priorities.
[insert project status updates, completed tasks, upcoming priorities, and visual aids]
12. End-of-Quarter Reflection Report
Produce a reflective report for end-of-quarter review. Include progress on goals, key wins, challenges faced, and priorities for the next quarter:
[insert goal progress, wins, challenges, next steps]
An outline of a difficult conversation on microwaving fish too much at work.
13. Difficult Conversation Prep
Generate a conversation outline to address a performance concern with a team member. The outline should include key points to raise, examples of behavior or impact, questions to ask the employee, and a positive path forward:
[insert employee name, performance concern, behavior examples, questions, and desired outcome]
Coaching & Culture
14. Manager's Weekly Check-In Questions
Generate a list of weekly check-in questions for 1:1s with direct reports. The questions should cover progress, blockers, morale, and development goals:
[insert specific goals or team focus areas]
15. Team Morale Check-In Email
Create an email template to check in on team morale during a busy or stressful period. The email should acknowledge recent workload, invite honest feedback, and offer support or resources:
[insert current team workload, tone of message, support options offered]
AI Learning Labs in action
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