Prompts for Emails

Remember to set the tone.

Below are prompts to help you write emails in tricky or unclear situations. Remember to customize the tone, length, and voice of the email. Simply add the details in the prompt, or update the prompt after seeing the first result.

My favorite trick: add “no yapping” to the end of your prompt.

  • Generate a polite response to a customer inquiry, addressing their question or concern and providing any relevant information or next steps: [insert recipient's name, description of the inquiry, relevant information, and next steps if applicable].

  • Compose a confirmation email for a meeting request. Include the meeting date, time, and a request for any specific agendas or topics the requester would like to discuss: [insert requester's name, meeting date, meeting time, and any specific topics or agendas if provided].

  • Create an acknowledgment email for a support ticket submission. Confirm receipt of the request, provide a ticket number, and estimate a timeline for the next steps: [insert ticket number, requester's name, and estimated timeline for next steps].

  • Draft an email asking for feedback on a recent workshop or event. Include a brief thank you message, the reason for seeking feedback, and a link to a feedback form: [insert recipient's name, workshop/event name, thank you message, reason for feedback, and feedback form link].

  • Create an email template to address and clarify a misunderstanding between two colleagues. The email should calmly explain the situation, seek to clear up any confusion, and encourage open communication to prevent future misunderstandings: [insert colleagues' names, brief description of the misunderstanding, explanation of the situation, and suggestions for open communication].

  • Generate an email template for requesting collaboration on a project. The email should highlight the importance of teamwork, outline the project's goals, and clearly define each person's roles and responsibilities: [insert recipient's name, project name, project's goals, and defined roles and responsibilities].

  • Compose an email template for apologizing to a colleague for a mistake. The email should acknowledge the mistake, take responsibility, express regret, and offer a solution to rectify the issue: [insert colleague's name, brief description of the mistake, acknowledgment, expression of regret, and proposed solution].

  • Draft an email template for giving constructive feedback to a colleague. The email should be respectful, highlight positive aspects, provide specific examples of areas needing improvement, and suggest ways to improve: [insert colleague's name, positive aspects, specific examples of areas needing improvement, and suggestions for improvement].

  • Create an email template to request a meeting with a colleague to resolve a conflict. The email should express a desire to address the issue, suggest a time for the meeting, and emphasize the importance of finding a resolution: [insert colleague's name, brief description of the conflict, suggested meeting time, and importance of resolution].

  • Generate an email template to request assistance from a colleague on a task. The email should explain the task, why help is needed, and how the colleague's expertise can contribute to the successful completion of the task: [insert colleague's name, description of the task, reason for needing help, and how their expertise can contribute].

  • Compose an email template to express appreciation to a colleague for their help or support. The email should be sincere, mention specific actions the colleague took, and explain how their assistance made a difference: [insert colleague's name, specific actions they took, and explanation of the impact].

  • Draft an email template to address unprofessional behavior from a colleague. The email should be respectful, provide specific examples of the behavior, explain its impact, and request a change in behavior moving forward: [insert colleague's name, specific examples of behavior, explanation of impact, and request for change].

  • Create an email template to propose a new idea to a colleague or team. The email should outline the idea, its potential benefits, and invite feedback or collaboration to develop the idea further: [insert recipient's name, outline of the idea, potential benefits, and invitation for feedback or collaboration].

  • Generate an email template to follow up on a previous discussion with a colleague. The email should summarize the key points discussed, outline any agreed-upon actions, and suggest next steps or a follow-up meeting if needed: [insert colleague's name, summary of key points, agreed-upon actions, and suggested next steps or follow-up meeting].

Generic Email Prompt Template

Below is a generic prompt for any email. Personalize this template to get results. Brackets { } indicate areas to fill in details and provide any necessary data. Delete anything you don’t need.


Compose an email with the following details:

  • Purpose: {purpose of the email}

  • Recipient: {recipient's name}

  • Subject: {subject line}

  • Key Points: {main points or topics}

  • Attachments: {mention if any}

  • Requests/Actions: {specific actions or requests}

  • Tone: {formal, informal, friendly, professional}

  • Length: {short, medium, long}

  • Style: {concise, detailed, persuasive, informative}